
Host interactive, immersive events that create raving fans and repeat attendees faster, easier and better than ever before.
Anniversaries
Award Ceremony
Birthdays
Church Events
Company Events
Concerts
Corporate Events
Dance Competitions
Divorce Parties
Fairs
Family Reunions
Festivals
Fundraisers
Graduations
Homecoming
Hybrid Concerts
Hybrid Events
In Person Events
Large Meetings
Marketing Events
Merch Launch
Online Events
Performances
Private Parties
School Events
Seasonal Events
Small Meetings
Speaker Expos
Spirit Week
Teaching Events
Vendor Fairs
Video Shoots
Weddings
Why
HOST
an event?
Events are awesome for so many reasons! They help us connect with people and build communities, get the word out about our brand and boost sales, share knowledge and teach new skills, inspire and motivate attendees, offer entertainment and a good time, and celebrate big moments. Plus, events build trust and create those special, immersive experiences you won’t forget.
Are you just beginning to plan your event? Have you hosted an event before and are looking for a better way? ASAP Solutions Pro is here to guide you. There are a lot of moving parts to any event. Regardless of whether the event is a small private birthday party, a local town fair or an online corporate workshop there’s guests, teams, vendors, venues and more to coordinate at any given time. Whether you’re doing a one-off event or just a few events a year, it can become time consuming, expensive and overwhelming quickly but it doesn’t have to be.

You don't have to face these
Top 10 Problems
planning your event?
We help you avoid them ...
1
Budget
Sticking to the budget is always tough. Unexpected costs and rising vendor prices can totally throw off financial plans. Plus, inflation and supply chain problems – whether it’s from global events, natural disaster, or not enough workers – we see delays and even higher prices from vendors.
2
Vendors
When vendors drop the ball, whether it’s delivering crummy products or services, blowing deadlines, or giving out wrong info, it can really mess things up. Dealing with unreliable partners constantly causes a ton of stress and adds a mountain of headaches, pulling you away from what really matters.
3
Last Minute Changes
When curveballs hit, like a keynote speaker dropping out or a venue bailing last minute, you need to be on your toes with super flexible plans. Staying calm and making quick, effective changes to keep the event on track is key when things go sideways.
4
Technical Difficulties
Tech is a huge part of events these days, from signing up folks to rocking presentations and keeping everyone engaged. But, relying too much on it can lead to some sticky situations. Think about it: a power cut, dodgy Wi-Fi, sound issues, or software bugs can totally mess things up, annoy your attendees, and even ding your reputation.
5
Inadequate Marketing
Having a low turnout can really be a bummer for organizers and can keep an event from hitting its goals. It’s a tricky situation—you want to get the word out early enough so people can plan, but not so early that they completely forget about it. So, how do you nail that sweet spot?
6
Staffing Challenges
No matter the event, indoor or out, hiring staff doesn’t always mean they’ll show up. Life happens—folks get sick, family emergencies pop up, or other issues can keep staff from making it to work on event day.
7
Weather
Think rain, crazy winds, or scorching heat – we’ve got to be ready to quickly pivot, maybe move the whole thing, reinforce structures, or get some cooling going. The weather also totally sets the vibe for attendees; good weather means everyone’s having a blast, bad weather means fewer people show up.
8
Registration and Check-In
Let’s face it, attending events can be a pain. We’ve all been there: endless queues, tech troubles like stubborn registration kiosks or spotty Wi-Fi, and check-in processes that make your head spin. It’s a recipe for wasted time, stress, inefficiency, and a bad vibe all around for the event and its organizers.
9
Post Event
Let’s be real, putting on an event is a huge deal, right? So if you’re not getting feedback, you’re totally blowing a major chance to make things even better next time. Without getting organized feedback, you’re basically just guessing how your event went, which makes it super hard to nail what worked and fix what didn’t. When you ask for feedback, it shows you’re serious about improving and that you care what people think, which keeps them involved. Skipping out on feedback is a massive missed opportunity to really rock it.
10
Lack of Engagement
Boring events are a real bummer, right? They make organizers look bad and stop attendees from achieving their goals, whether it’s networking or learning. This frustration totally defeats the purpose of the event, meaning fewer people show up next time and fewer good things are said about it.
WHY
US?
ASAP Solutions Pro

Producing the events that make you life & business faster, easier, and more enjoyable.
pro•duc•er
PRO · DO · SR
- A producer enhances the event experience for you, your attendees, your sponsors and your presenters by managing all aspects of the event.
On the day of your event, you should be fully present and engaging with your guests, not worrying about the details. We enhance your event more than most utilizing our 25+ years experience and outside the box thinking to evaluate your event from all angles and get you the most juice for your squeeze.
We work behind the scenes to ensure flawless execution and act as your advocate with everyone from vendors to guests, freeing you up to connect – uninterrupted. We oversee everything from managing your event flow to discreetly solving any on-site issues that arise. All this, while offering a constant source of calm so you can truly enjoy being the guest of honor. It’s like having a fairy godmother in your back pocket.

BEST RATES GUARANTEED
At ASAP Solutions Pro, we’re all about making your dream event a reality, no matter your budget. We really focus on what matters most to you, making sure you have an incredible experience even if money’s a bit tight. Event costs can vary a lot, but our flexible pricing means your priorities are always taken care of.

DESIGNED FOR IMPACT
Events take a ton of effort and cash. The days of just making a splash on event day are over. Stop seeing events as one-and-done deals. Instead of trying to fit everything into a single main event, ASAP Solutions Pro creates awesome, omni-channel experiences that get people talking and engaging, making an impact before, during, and long after your event.

ONE OF A KIND EVENTS
As events become more popular, it’s getting harder to make a lasting impression. But this is your moment to shine! We’re here to help you create unforgettable, interactive, and immersive event experiences that people will talk about for years.

Expert Production
The one thing we KNOW is that no plan survives contact. ASAP Solutions Pro utilizes their experience in all aspects of life & business to turn what others see as mistakes, limitations, and oops into opportunities.

No-Fuss Planning
Stay on top of your event plan and track your team’s progress live, 24/7, right from your phone with our interactive Event Dashboard. We’ll handle the details so you can relax!

TEAMS OF ALL TYPES
Got a vision, big or small? Whether it’s wrangling the family or uniting teams globally, we’ve got the secret ingredient to make it happen.
Get Started
We learned it so you don't have to!
There’s a lot of moving parts to an event but we simplified it and handle the details for you.
Add Your Event
Tell us about your event and add it to our calendar. Make the event Public or Private. Private Events can only be seen or shared by you from your dashboard. Public Events are searchable and promoted to Google Events, Facebook Events, Linkedin Events and more FOR FREE!
Select Your Package
Choose one of our Done For You Event packages or go the Do It Yourself route and select each piece of your event individually.
Download Your M.A.P.
Based on the information you provide about your event and the packages you select we will provide you with your Massive Action Plan that will help lead you down a path to an awesome Event.
What You Get
We don’t nickel and dime you. See what we include with each event and what costs extra.
Invites & Announcements
-
Invitation Design Included
Digital or in Print. Ask us about our more unique options. **Additional Printing, Postage or Delivery Charges may be incurred.
-
Announcements* Included
From Social Media Announcements to Press Releases we have you covered. **Additional Printing, Postage or Delivery Charges may be incurred.
-
Newsletters* Included
Newsletters bypass algorithms and go straight to your subscribers' inboxes. This allows for a more direct and focused conversation than you typically get on social media.
-
RSVP's & Registrations Included
Digital or In Print. Ask us about our more unique options.
Locations
Online Access
-
Event Page Included
This is where the magic happens. You get a full shareable and printable event page with featured banner image and full collection of event details.
-
Full Website +extra
Including E-Commerce and Online Ticketing.
-
Event Calendar/Timeline Included
24/7 Access Streamlines online planning platform that outlines every detail.
-
Online Ticketing Included
Beyond just convenience,, our unique ticketing system not only thwarts scalpers but gives every attendee a personalized event keepsake while opening opportunities to customize their experience.
-
E-Commerce +extra
Sell your stuff from your event site. Include a per event pitch or add an entire shopping experience to your website.
Meals
Snacks & Sweets
-
Cake* Included
What's a celebration without a CAKE? Let them eat cake; many to choose from.
-
Sweets Bar +extra
If your favorite thing is the desert cart you're our people. Ice cream, candy, fruits and more
-
Fat Fruit Loops Bar* Included
Donuts, Donuts, and more Donuts along with your favorites breakfast drink to wash it down.
Drinks
-
Hot Drink Bar* Included
In a fast-paced world, sharing a hot drink is an intentional act to slow down, be present, and build meaningful relationships, fostering both physical and emotional warmth.
-
Cold Drink Bar* Included
Looking to keep your guests happy, hydrated, and having a great time? A cold drink bar is your go-to! It's a guaranteed crowd-pleaser for any event, serving up everything from water and juices to sodas, and even mocktails to hit everyone's sweet spot.
-
Alcohol BYOB
You are welcome to bring your coolers and your own bottles to our events. Set-ups are always provided.
-
Mobile Bar +extra
Mobile bars are fantastic for any event, no matter the size! They're incredibly adaptable, so you can easily customize them to match your theme and guest count, adding a unique touch to your celebration.
Decor
Memories & Marketing
-
Photos Included
Do you mind sending me that photo? We simplify and economize the process making sure even the most tech challenged participants get the memories they want.
-
Slide Shows* Included
We help you tell your story with a combination of pictures, sound and movement,
-
Videos Included
We record everything from multiple angles and locations to create a video to memoralize your event for a lifetime.
-
Music Included
Every life has a soundtrack. We help you curate the soundtrack that makes your event memorable.
Entertainment
-
Amusement Rides + extra
Carnival amusement rides are a guaranteed way to pump up the fun, attract more people, and get everyone talking about your event! They're fantastic for making lasting memories and creating a real buzz.
-
Inflatables + extra
Inflatable carnival rides are a fantastic way to elevate any event! There's a huge variety of options, from bounce houses for the kids to amazing obstacle courses that even adults will love.
-
Games Included
Games are fantastic for getting people to interact, laugh, and share experiences. They're excellent icebreakers that really liven up social gatherings and make events memorable. We incorporate games throughout your event to keep your attendees engaged and enjoying the event.
-
Gaming Trailers +extra
Ready to turn any spot into an awesome gaming zone? Our mobile gaming trailer is just the ticket! Whether it's for esports, a birthday bash, or a company get-together, this expandable, high-tech trailer offers an incredible, immersive experience. It's super easy to move and set up, bringing all the competitive and casual gaming fun right to you, whenever and wherever.
-
Photo Stations Included
a great way to add entertainment, encourage social interaction, and create lasting memories for guests
-
Bubble Machine* Included
a great way to add entertainment, encourage social interaction, and create lasting memories for guests
Other Enhancements & Add-Ons
-
5-Star Cameos +extra
Picture this: a video message straight from your favorite celeb, tailor-made for that special occasion! It's the ultimate way to absolutely make a fan's day.
-
Car or Truck Shows +extra
Adding a car or truck show can make your event more distinctive, helping it to stand out
-
Character Appearances +extra
Add some pizzazz to your next event with costumed characters! Whether it's a corporate shindig, a community get-together, or a private party, these characters bring the fun, spark conversations, and get guests mingling. Imagine superheroes at a kid's birthday, a quirky mascot at a company picnic, or a historical figure at a town festival – they can represent your brand, your town, or simply make it an event to remember.
-
Massage Stations +extra
Want to make your event unforgettable and leave attendees feeling great? Consider adding massage services! It's a unique touch that will definitely boost their experience.
-
Nail Stations +extra
Spoil your guests with amazing on-site services like manicures, pedicures, and custom nail art. They'll feel totally pampered and chill, creating a buzz and making your event truly sparkle.
-
Tshirts, Hats & Wearables + extra
Custom t-shirts, caps, or hats? Perfect event mementos for guests and attendees, and great for sponsor visibility.
-
Guest Gifts + extra
Something to remember the event or appreciation gifts for presenters and wedding parties.
-
Fittings & Fashion Shows* Included
It's your day! Looking your best is a MUST. From a private fitting to a full on fashion show we make sure your look is a vision to behold.
Staffing
-
Event Producer* Included
A producer enhances the event experience for you, your attendees, your sponsors and your presenters by managing all aspects of the event.
-
Shift Workers +extra
Post your event on our job board by completing our Job Listing form or search our Shift Worker profiles to find just who you need.
* Included in specific packages only. Can be added to others at additional charge.
HOW
IT WORKS
Don’t just get through your event—enjoy it! We’ll take your ideas and dreams and turn them into a breathtaking, magical event you’ll adore.
Whether you’re dreaming of something timeless and sophisticated or spirited and simple, we make planning your dream event easy and approachable. From creative direction and troubleshooting to budget balancing and managing every little detail, we deliver a well-designed, thoughtfully organized, and highly personal event experience. This way, you can truly experience your event instead of rushing through it
Nobody wants to do an event last minute.
(20-45 days prior to the event).
For the best experience and biggest impact, we suggest beginning your event planning a minimum of 45 days prior to your event.
We know things happen and specialize in short time frames however, lead times of less than 15 days prior to an event may incur a RUSH charge. We always strive to avoid additional charges whenever possible. To get planning in progress you just have to tell us a little bit about your event.
Pre-Event Planning Meeting
(18-43 days prior to the event).
One of the most important keys to an event is communication. Now that you've told us about your event, we will review your event details, meet to go over any gaps or questions and see if we're a fit.
This first meeting typically takes 30-45 minutes. Once you've done an event with us, we still require a pre-event production strategy meeting, but they take about half the time (15-30 mins).
To make the best use of our time, be sure to bring agendas, participant information, guest lists, calls to action or offer, vision books, slides, or anything pertaining to the event so that we can accurately determine action items and timelines.
No more chasing down the details... we handle it for you.
(16-34 days prior to the event).
This is the time we spend filling in the gaps and gathering whatever information was missing. From bios & photos, event write ups, agendas, research, zip codes for invitations, vendor spotlights. registries or other pertinent pieces, we make sure you look like a rock star. We will gather all the needed info for you.
Once all information is gathered then it's time to design and create the event pieces. We create your Event Page, Registration/Invitations, and all the pieces the world sees and submit it to you for approval prior to posting.
During this time, it is imperative that we communicate to get questions answered and decisions made in a timely manner.
Red Carpet Roll Out to the World
(15-30 days prior to the event).
Our world is changing so fast that laying out marketing content or inviting someone to an event a month or more ahead of time no longer keeps you relevant or ensures attendance at your event (did it ever?).
You will have a calendar showing your Premiere Events (PE's), and what to post to social media throughout the month.
Content is updated on a weekly basis so that you stay relevant and up-to-date in your interactions leading up to the BIG event.
BONUS... You'll get weekly digests and reminders straight to your Inbox on the days you're scheduled to appear or post; you will always know exactly what's happening with the event, what you need to do and where you need to be.
Go Team!
(2 days before the event).
The "BIG DAY" is almost upon us. This is where we get the entire team together for an hour to tie up some loose ends, go over agenda, staging, technology and event details one more time and make sure everyone knows where to be, what to do, and when to do it.
Lights, Camera, Action!
Break a leg.
It's going to be BIG! You will start the day with a schedule reminder sent direct to your Inbox. This gives you the peace of mind to move through the day knowing that the details are being handled without having to do it all yourself.
Throughout the day you will receive gentle reminders from your Google Calendar about what's up next. We keep the team on schedule with our Persistent Follow-up System (PFS). You're able to log in to your event dashboard at any time to get real time updates to give you the peace of mind to relax and enjoy the event.
Marketing & Memories
(2-7 days after the event).
We ensure you preserve your event for a lifetime. We edit the recordings to provide a full length version of your event, 4 "nugget" videos or Q&A clips, transcripts, a photo gallery with download option and call to action with every event page.
Client Testimonials
Our clients love us, here are a few of their quotes.



